The form and structure of a reference should support a clear, complete account of the employment. Legal requirements for the chosen form must be checked.
Accurate description and consistent assessment
Start with the actual employment history, duties, responsibilities and significant changes. A template should not omit important functions or attribute work that was never performed. The factual description and the performance assessment should be prepared separately before being checked for overall consistency.
Read individual formulations in the context of the whole reference. A disputed rating involves evidence and the applicable burden of proof, not merely a comparison with preferred wording. An interim reference may be relevant to a later assessment, but its effect depends on the circumstances and subsequent developments.
Documents and practical implementation
Useful records include job descriptions, earlier references and reliable performance information. Request specific corrections and, where appropriate, propose a coherent revised text. Review the issuer, date and permitted form as well as the wording. Act promptly because contractual or collective exclusion periods and the effects of delay may matter.
Four practical examples
These illustrative situations highlight the issues to examine. The outcome depends on the agreement and the facts that can be established.
Example 1
A reference is supplied in an unsuitable format. Review the applicable formal requirements.
Example 2
The signing person’s role is unclear. Check authority and appropriate presentation.
Example 3
The order of sections obscures key duties. Reorganise the text coherently.
Example 4
A corrected reference bears a confusing date. Assess appropriate dating in the particular circumstances.
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Deutsch · Reviewed on 13 November 2026.